Vica Project Coordinator


New York, NY, USA

🔥 Best Practice Guest

Apr 2

This job is no longer accepting applications.

Vica is furnishings, lighting, and accessories by Annabelle Selldorf, distilled over three decades of award-winning architecture and interior design. Defined by a fundamental logic and expertly made. Vica is form, function, and elegance, carefully proportioned. Created for the people and places that bring design to life.

Vica is seeking a candidate who is knowledgeable and passionate about design, visual arts, marketing, and sales. We are seeking candidates who are self-starters with the ability to work effectively within a collaborative team environment, yet independently when required.

Tasks and Duties:

- Ability to manage multiple projects, in a dedicated environment. 

- Coordinate administrative tasks 

- Enter all purchase orders, provide project reports, and administration services 

- Work with Vica and its collaborators to ensure appropriate integration of products 

- Process and respond to inquiries and orders via company system

- Manage sample materials, library and image archive

- Maintain Vica inventory


- Collaborate with social media consultants on Instagram materials and posts, to eventually manage in house  

- Coordinate materials requests for PR initiatives

- Assist in photography coordination

- Candidate should be knowledgeable about basic website management

- Familiar with 1st Dibs and the ability to operate on the platform


- Provide on-site sales and customer care in the gallery as needed

- Ability to interact with clients and designers on behalf of Vica’s collection

- Assist in sales initiative and strategies (events, meetings, etc.)

- Provide logistics and merchandising support


 Bachelor’s or masters degrees in visual arts, marketing, design or related areas

 2+ years of design industry experience

 Desire to work in a growing brand with the opportunity to experience multiple facets of the furnishing, interior, and architecture industries

 Strong organization skills 

 Excellent communication skills, both verbal and written

 Excellent person to person skills

 Proficient in Excel and Adobe Creative Suite

 Interested and knowledgeable in social media

 Flexibility and willingness to learn new tasks

 A strong business and management acumen 

 Ability to work with integrity, trust, commitment

*We offer a flexible work schedule

Salary range: $60,000 - $65,000

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